Baltimore Improv Group08/16/20 'Open Door Meeting' - Minutes
EDIT 09/02/2020 AT 6.50PM: There was a typo, accidentally listing Jennifer Withers as a Board Member in attendance at this meeting. That is incorrect and has been edited to state the correct person, Jennifer Burroughs. Jennifer Withers is not a board member, nor was she in attendance at this meeting.
Listed below are some key notes and/or action items from the 'Open Door Meeting' that occurred on August 16th, 2020 from 10:30AM-12:30PM.
Key notes:
The board will be reaching out to community members to complete a hiring committee for the search for a new Managing Director.
The board has a goal of end of September and stretch goal of October for resuming the search for a new Managing Director
The board is still waiting for confirmation regarding the pay schedule for an official start date for the façade project.
The board is in the process of creating surveys for community members--a demographic survey, a post-class survey, and an equity survey.
The Education workgroup is working on reviewing the education curriculum and looking at other opportunities to make programming more anti-racist, equitable, and inclusive.
An outside consultant has also agreed to review our curriculum as an outside party
The board is working with a volunteer consultant in developing new reporting process for harassment and discrimination.
Listed below is the full meeting minutes from the 'Open Door Meeting' that occurred on August 16th, 2020 from 10:30AM-12:30PM:
Baltimore Improv Group Board Meeting Minutes August 16th, 2020
Location: Zoom Meeting
Time: 10:30AM-12:30PM
Attendees:
Board Members:
Stephanie Mellinger
Jeffrey Richardson
Liz McKenna
Jennifer Burroughs
Adanna Smith
Anne Neal
Phillip Tyler
Community Members:
Robyn Stegman
(Minutes Key:
Action Items
Board Motions
New items Added)
Type of Meeting: Regular board meeting
Call to order
Roll call
Attendees listed above
Approval of minutes from last meeting
Board Secretary reported approval for previous meeting minutes was conducted via email
Welcome community members
Open issues
Façade update
Outstanding things we still need to do
Waiting for confirmation regardings pay schedule for official start date.
Process for MD search
Updates about call to community members for assistance.
Board needs more help to complete Hiring Committee
Action Item: Board will reach out again to community members
Timeline for resuming search for MD
Board has a goal of end of September and stretch goal of October
Status of current diversity initiatives/ideas:
Update on remaining Listening Sessions
Other Abled Listening Session+
Moderator
Jennifer B. to follow-up
Action item: Board scheduling a moderator
Veteran Listening Session
Moderator?
Jennifer B. to follow-up
Listening sessions will continue however will be strategic
Action item: Board scheduling a moderator
Action item: Board reaching out to Veteran Associations to promote outreach
Ongoing Diversity and Inclusion Initiatives
Board members and certain staff taking diversity and inclusivity courses
Board members continue to study independently
Status of educational resources being compiled.
Action Item: Jeffrey to follow up with community members regarding educational repository on google drive
Continuing Courses focusing on D&I in theater spaces
Action item that is further down the line.
Follow-up on this?
Action Item:
Creating a surveys for community members
Demographic survey
Action Item: Erin will provide Board with Demo survey to review
Survey for students to fill out virtually after each class
Action Item: Liz will reach out to Michael/educational workgroup for questions to ask students
Equity survey
After demographic survey
Do we need community member assistance on this task?
Open action item, timeline? Who will coordinate?
Adding a messaging board/portal on our webpage
Waiting on Marketing to finalize details.
Classes/Programming
Improv workshops and classes starting. Phase in plan regarding performances to be finalized
Updating Curriculum
Education workgroup is working on reviewing the curriculum and looking at other opportunities to make programming more anti-racist, equitable, and inclusive, an outside consultant has also agreed to review our curriculum as an outside party
Community Roadmap workgroup/ Handbook
Action Item: Liz will reach out to Kim regarding handbook
Operations Update
Everything on track
New Matters
Upcoming All Theater Meeting
Scheduled August 19th at 6pm.
Powerpoint to be provided
Safe Space initiative
Board working with a volunteer consultant in developing new reporting process for harassment and discrimination.
Adjournment