08/16/20 'Open Door Meeting' - Minutes

EDIT 09/02/2020 AT 6.50PM: There was a typo, accidentally listing Jennifer Withers as a Board Member in attendance at this meeting. That is incorrect and has been edited to state the correct person, Jennifer Burroughs. Jennifer Withers is not a board member, nor was she in attendance at this meeting.

Listed below are some key notes and/or action items from the 'Open Door Meeting' that occurred on August 16th, 2020 from 10:30AM-12:30PM.

Key notes:

• The board will be reaching out to community members to complete a hiring committee for the search for a new Managing Director.

• The board has a goal of end of September and stretch goal of October for resuming the search for a new Managing Director

• The board is still waiting for confirmation regarding the pay schedule for an official start date for the façade project.

• The board is in the process of creating surveys for community members--a demographic survey, a post-class survey, and an equity survey.

• The Education workgroup is working on reviewing the education curriculum and looking at other opportunities to make programming more anti-racist, equitable, and inclusive.

• An outside consultant has also agreed to review our curriculum as an outside party 

• The board is working with a volunteer consultant in developing new reporting process for harassment and discrimination. 

Listed below is the full meeting minutes from the 'Open Door Meeting' that occurred on August 16th, 2020 from 10:30AM-12:30PM:

Baltimore Improv Group Board Meeting Minutes August 16th, 2020

Location: Zoom Meeting 

Time: 10:30AM-12:30PM 

Attendees: 

Board Members:

Stephanie Mellinger 

Jeffrey Richardson 

Liz McKenna

Jennifer Burroughs 

Adanna Smith 

Anne Neal 

Phillip Tyler 

Community Members: 

Robyn Stegman

(Minutes Key:

Action Items

Board Motions 

New items Added)

Type of Meeting: Regular board meeting

1. Call to order

2. Roll call

3. Attendees listed above

4. Approval of minutes from last meeting

5. Board Secretary reported approval for previous meeting minutes was conducted via email 

6. Welcome community members

Open issues

• Façade update 

Outstanding things we still need to do

• Waiting for confirmation regardings pay schedule for official start date. 

• Process for MD search

• Updates about call to community members for assistance.

• Board needs more help to complete Hiring Committee

• Action Item: Board will reach out again to community members

• Timeline for resuming search for MD

• Board has a goal of end of September and stretch goal of October

Status of current diversity initiatives/ideas:

• Update on remaining Listening Sessions

• Other Abled Listening Session+

• Moderator 

• Jennifer B. to follow-up

Action item: Board scheduling a moderator 

• Veteran Listening Session

• Moderator? 

• Jennifer B. to follow-up 

Listening sessions will continue however will be strategic 

Action item: Board scheduling a moderator 

        Action item: Board reaching out to Veteran Associations to promote outreach

• Ongoing Diversity and Inclusion Initiatives

• Board members and certain staff taking diversity and inclusivity courses  

• Board members continue to study independently 

Status of educational resources being compiled.

Action Item: Jeffrey to follow up with community members regarding educational repository on google drive  

• Continuing Courses focusing on D&I in theater spaces

• Action item that is further down the line.

• Follow-up on this? 

        Action Item: 

1. Creating a surveys for community members 

2. Demographic survey 

Action Item: Erin will provide Board with Demo survey to review

• Survey for students to fill out virtually after each class 

Action Item: Liz will reach out to Michael/educational workgroup for questions to ask students 

Equity survey 

After demographic survey 

• Do we need community member assistance on this task?

• Open action item, timeline? Who will coordinate?

Adding a messaging board/portal on our webpage

Waiting on Marketing to finalize details.

Classes/Programming

Improv workshops and classes starting. Phase in plan regarding performances to be finalized

Updating Curriculum 

Education workgroup is working on reviewing the curriculum and looking at other opportunities to make programming more anti-racist, equitable, and inclusive, an outside consultant has also agreed to review our curriculum as an outside party 

Community Roadmap workgroup/ Handbook 

Action Item: Liz will reach out to Kim regarding handbook 

Operations Update

Everything on track

New Matters

1. Upcoming All Theater Meeting 

Scheduled August 19th at 6pm.

        Powerpoint to be provided 

Safe Space initiative

Board working with a volunteer consultant in developing new reporting process for harassment and discrimination. 

  Adjournment